Privacy Policy

The Young Professionals in Shipping Network (Hong Kong) Limited (“YPSNHK”) cares about your privacy and the security of your information. We want you to be familiar with how we collect, use and disclose information, including your personal information. This Privacy Policy describes our practices in conjunction with your access to our website as well as our services, and events (collectively, “YPSNHK Services”). The YPSNHK website contains links to certain other websites. We are not responsible for the privacy practices or contents of those websites.

If you have any questions about your privacy, email us at

Kinds of Personal Data Held

When you use the YPSNHK Services by, among other actions, providing registration details, setting newsletter preferences, browsing our sites, completing a survey, entering a contest, registering for an event otherwise interacting with our YPSNHK Services, we gather personal information. Personal information is information that identifies you as an individual or relates to an identifiable individual. Several different types of personal information can be gathered when you interact with the YPSNHK Services, depending on the type of product or service being used. Collection of personal information is necessary to delivering you the YPSNHK Services or to enhance your customer experience.

If you disclose any personal information relating to other people to us or to our service providers in connection with the YPSNHK Services, you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Policy.

We and our service providers collect personal information in a variety of ways, including:

i. Registration: personal data provided to the YPSNHK from individuals for participating in activities and events, records relating to educational and training activities organised by the YPSNK, newsletters subscriptions.

ii. Billing: to enable payment of sponsorship or for YPSNHK Services, we collect and use your name, address, telephone number and email address, and other billing information.

iii. Contests and lucky draws: we collect personal information from you when you participate in contest and lucky draws organised by YPSNHK.

Main Purposes of keeping Personal Data

We collect, use or otherwise process personal information as allowed under applicable law, including where based on one or more of the following:

If you disclose any personal information relating to other people to us or to our service providers in connection with the YPSNHK Services, you represent that you have the authority to do so and to permit us to use the information in accordance with this Privacy Policy.

i. The consent you provide to us at the point of collection of your personal information;

ii. The performance of the contract we have with you;

iii. The compliance of a legal obligation to which we are subject;

iv. For various purposes which vary according to the nature of the record, such as administration of office functions and activities, seeking advice on policy or operational matters, organising and delivering promotional, educational and training activities, acquisition of services, and subscription of publications. Records collected on webservers are kept for the purpose of sending newsletters to subscribers registered through the websites.

Information collected when you visit our websites

Statistics on visitors to our websites - When you visit our websites, we will record your visit only as a “hit”. The webserver makes a record of your visit that includes your IP addresses (and domain names), the types and configurations of browsers, language settings, geo-locations, operating systems, previous sites visited, and time/duration and the pages visited (webserver access log).

We use the webserver access log for the purpose of maintaining and improving our websites such as to determine the optimal screen resolution, which pages have been most frequently visited etc. We use such data only for website enhancement and optimisation purposes.

We do not use, and have no intention to use the visitor data to personally identify anyone.

Outsourcing arrangements

The YPSNHK websites are developed and maintained by local third-party service providers. All YPSNHK’s service providers are bound by contractual duty to keep confidential any data they come into contact with against unauthorised access, use and retention.

Protection measures

The YPSNHK takes appropriate steps to protect the personal data we hold against loss, unauthorised access, use, modification or disclosure.


The YPSNHK maintains and executes retention policies of records containing personal data to ensure personal data is not kept longer than is necessary for the fulfilment of the purpose for which the data is or is to be used. Different retention periods apply to the various kinds of personal data collected and held by the YPSNHK in accordance with policies in standing instructions and administration manuals.

Disclosure of personal data

The personal data collected for is used only for purposes directly related to the discharge of our administrative functions, activities and YPSNHK Services.

We will not sell, rent, swap or authorize any third party (except our service providers) to use your email address without your permission. Nothing in this Privacy Policy is intended to restrict our use or sharing of aggregated or de-identified information in any way.

We may share personal information, such as name, company and title, about attendees to our live events and conferences with sponsors; if we do, we will notify you when you provide us the information.

Enquiries, data access and corrections

Any enquiries regarding data access or correction to your personal information should be made by email sent to

We keep this Privacy Policy under regular review. This policy was last updated on 12 March 2019.